Provide administrative support to senior-level personnel in the Maintenance and Repair department.

Ensures accuracy of vessel documentation related to USCG are processed in a timely manner, entered Computer Based Maintenance system properly, and placed on vessels.

• Process daily shipyard report
• Process USCG documentation related to Kirby Barges and/or Boats.
• Ensure correctness of Certificate of Inspection and Cargo Authority Attachments.
• Ensure appropriate documentation is available online and/or Helm.
• Maintain asset data in Oasis Barge/Boat Register.
• Work closely with Vessel Document Coordinator to ensure correctness of documentation.
• Set-up and work with a central filing system using catalog and tickler methods/systems.
• Manage calendars and daily schedules.
• Schedule and coordinate departmental meetings. 
• Answer, screen, and route telephone calls.  Provide information and take messages as needed. 
• Maintain personnel files, track, update, and schedule training for department.
• Close Purchase Orders and recode cost allocations as needed.

• Strong written and verbal communication skills. 
• Ability to compose correspondence for signature.
• Excellent telephone etiquette and manner.
• Organized, detail-oriented and accurate.
• Ability to operate standard office equipment and personal computer.
• Knowledge and use of computer software: Microsoft Word, Excel, PowerPoint, Access, Oasis, and Oracle.

Working Conditions:

Office hours are 7:00am to 4:00pm Monday through Friday. Overtime as needed.

Education/ Experience:       

High school diploma or GED

Previous secretarial and/or accounting experience is preferred.